Planning

Agenda

22 events across 3 days on HELIOS. 11 carry hard timing — those are the ones a delay propagates through. Open an event to re-time it and see what follows.

Every required attendee can physically reach their next event, and each has a seat arriving before it starts.

2026-09-14

11:20–11:50

UTC+02:00

Wheels down — AIRLIFT 01 at NODE-A

Hard timeMovement

NODE-A — Vandrel Field · North hardstand · owner Lucia G. Ambrose · All travellers · dress: TravelBaggage offload runs concurrently.

Re-time

11:50–12:35

UTC+02:00

Ground movement NODE-A to NODE-C

Hard timeMovement

NODE-A — Vandrel Field · Route GOLD · owner Lucia G. Ambrose · All travellers · dress: Travel

Re-time

12:35–13:15

UTC+02:00

Hotel check-in and RON assignment

Soft timeAdministrative

Harborline Grand — Lodging · Harborline Grand lobby · owner Peter J. Lindqvist · All travellers · dress: TravelRidgeway Court rooms still TBD at time of publication.

Re-time

13:30–13:45

UTC+02:00

Ground movement to Assembly Hall

Hard timeMovement

Harborline Grand — Lodging · Route SILVER · owner Lucia G. Ambrose · Principal party · dress: Business

Re-time

14:00–15:30

UTC+02:00

Principal bilateral with Host Secretariat

Hard timeEngagement

NODE-C — Ellisport City Centre · Assembly Hall, Room 1 · owner Priya N. Kohler · Named list (9) · dress: Business formalFirst hard-timed engagement of the movement. Interpreter must travel in the principal vehicle.

Re-time

15:45–16:15

UTC+02:00

Press availability — post-bilateral

Hard timePress

NODE-C — Ellisport City Centre · Assembly Hall east steps · owner Miriam Z. Elders · Delegation — OPA · dress: Business formal

Re-time

16:30–18:00

UTC+02:00

Delegation working session

Soft timeEngagement

NODE-C — Ellisport City Centre · Assembly Hall, Room 4 · owner Hugh T. Marlowe · Delegation — DPA · dress: Business

Re-time

19:30–21:30

UTC+02:00

Host reception dinner

Soft timeMeal

NODE-C — Ellisport City Centre · Harborline Grand ballroom · owner Farid H. Osmani · Tier 1–3 only · dress: Business formalTwo dietary restrictions on file must be passed to the property by 1200.

Re-time

22:00–22:20

UTC+02:00

Day one close — comms check

Soft timeAdministrative

Harborline Grand — Lodging · Control room, mezzanine · owner Anders P. Whitlock · Tier 1–2 only · dress: Casual

Re-time

2026-09-15

07:00–08:00

UTC+02:00

Breakfast and staff sync

Soft timeMeal

Harborline Grand — Lodging · Harborline Grand — Salon B · owner Priya N. Kohler · All travellers · dress: Business

Re-time

08:15–08:35

UTC+02:00

Ground movement to programme venue

Hard timeMovement

Harborline Grand — Lodging · Route SILVER secondary · owner Lucia G. Ambrose · All travellers · dress: Business

Re-time

09:00–11:00

UTC+02:00

Plenary session — regional cooperation

Hard timeEngagement

NODE-C — Ellisport City Centre · Assembly Hall, Plenary Room · owner Hugh T. Marlowe · Principal party · dress: Business formalSecond hard-timed engagement.

Re-time

12:00–13:15

UTC+02:00

Working lunch with host delegation

Soft timeMeal

NODE-C — Ellisport City Centre · Assembly Quarter — Terrace Room · owner Farid H. Osmani · Tier 1–3 only · dress: Business

Re-time

13:30–15:00

UTC+02:00

Breakout — economic annex

Soft timeEngagement

NODE-C — Ellisport City Centre · Assembly Hall, Room 6 · owner Beatriz C. Ferrand · Delegation — DPA · dress: Business

Re-time

15:15–15:35

UTC+02:00

Press pool spray — signing ceremony

Hard timePress

NODE-C — Ellisport City Centre · Assembly Hall atrium · owner Miriam Z. Elders · Delegation — OPA · dress: Business formal

Re-time

16:00–18:00

UTC+02:00

Down time — hold at hotel

Soft timeDownTime

Harborline Grand — Lodging · Harborline Grand · owner — · No required attendance · dress: Casual

Re-time

19:00–20:30

UTC+02:00

Delegation dinner — no host

Soft timeMeal

Harborline Grand — Lodging · Harborline Grand — Salon A · owner Peter J. Lindqvist · All travellers · dress: Business casual

Re-time

2026-09-16

07:00–08:00

UTC+02:00

Baggage call and room sweep

Hard timeAdministrative

Harborline Grand — Lodging · Hotel corridors and lobby · owner Nadia R. Bellamy · All travellers · dress: TravelBags outside doors by 0700 local.

Re-time

09:00–11:00

UTC+02:00

Site visit — Harborline waterfront project

Soft timeEngagement

NODE-C — Ellisport City Centre · Waterfront project office · owner Ada L. Sørenson · Tier 1–4 only · dress: Business casualOne traveller requires accessible vehicle.

Re-time

12:00–13:00

UTC+02:00

Final delegation debrief

Soft timeAdministrative

NODE-C — Ellisport City Centre · Assembly Quarter — Room 2 · owner Priya N. Kohler · Tier 1–3 only · dress: Business casual

Re-time

15:30–16:15

UTC+02:00

Ground movement NODE-C to NODE-A

Hard timeMovement

Assembly Quarter Staging · Route GOLD reverse · owner Lucia G. Ambrose · All travellers · dress: Travel

Re-time

17:45–18:00

UTC+02:00

Wheels up — AIRLIFT 02

Hard timeMovement

NODE-A — Vandrel Field · North hardstand · owner Lucia G. Ambrose · All travellers · dress: Travel

Re-time